A quality PDF signature app allows your employees to sign documents electronically. This is a significant improvement over the old process, where a document must be printed, signed, and scanned to send to a third party for processing.
Streamlined Processes
Whether you’re trying to speed up the approval of purchase orders, get client contracts signed faster, or boost the productivity of sales representatives, a PDF signature app can help. These paperless solutions simplify the signing process, reducing costs and improving efficiency for all business functions.
Using a paperless workflow is not only convenient for employees, it’s also environmentally friendly. E-signatures can reduce the amount of paper used in your workplace, saving your organization money and helping you boost your sustainability efforts.
A PDF signature app can also streamline the approval processes for many documents, allowing users to sign their names and initials in just a few clicks. Whether you want to improve case management for the US Department of Health and Human Services agencies or boost customer onboarding with e-signatures, a document-signing solution suits your needs. For example, a document signing app can streamline the process of signing sales contracts by providing both parties with a more efficient and user-friendly experience. Additionally, it can allow remote workers to sign on the go, reducing turnaround time and boosting sales performance.
Reduced Paper Usage
If you’re using a PDF signature app to complete forms, agreements, and contracts, then you’ll reduce your paper usage significantly. By moving to a paperless workflow, you can save on printer ink and paper, shipping costs, postal fees, and more. These savings can add up to a significant amount, especially for small businesses. You’ll also cut out the need for physical storage. Instead, your documents will be saved online and available to all parties. This is a much better alternative to having your important paperwork lying around, which could be stolen or damaged.
Time-Saving Features
The process of getting paper documents signed can be time-consuming. Using an electronic signature app can save you and your employees time by eliminating the need to complete this task manually with pen and paper. This can be especially beneficial for companies that deal with large volumes of paperwork, such as law firms.
In addition to saving time, an eSignature app also helps you save money on stationery and printer costs and document storage space. It also reduces paper waste and boosts environmental protection by reducing energy consumption and carbon emissions.
Moreover, an online eSignature app allows you to send any document for signing to your signatories with a button. It also shows the signatories’ image, allowing them to move and resize it easily. All the data is securely stored in the cloud, making it easily accessible for all parties. This level of security reduces the risk of forgery and alteration of the contents of documents. In a globalized world, this feature can be invaluable for businesses.
Enhanced Security
E-signature solutions offer more security than traditional PDF readers. The software uses cloud storage so that signature information isn’t stored locally on the user’s computer or mobile device. This feature is essential for business users, especially when sharing documents with outside parties or storing sensitive data.
Businesses can also reduce the risk of lost or stolen documents by implementing electronic signatures in their workflows. This way, a signer’s signature can be validated and verified whether they work remotely or in the office. This is an important benefit for industries that must meet regulatory compliance standards, such as the medical, legal, and financial sectors.
With all the benefits of e-signatures, companies that implement these tools will see an ROI quickly. With the right e-signature app, it’s easy to streamline processes and boost workplace and home productivity. Choose a solution that offers multiple deployment options and global support so that you can optimize your e-signature experience regardless of your industry or location. The right platform can help you onboard clients faster, reduce human-made errors, increase sales conversions, and automate your workflows.
Legal Compliance
Legal compliance is an important consideration for businesses requiring many signatures. Paper signatures can be forged, or the contents of a document altered, but digital signatures are securely encrypted in PDF documents and protected by passwords and certificates. This ensures that a signed document hasn’t been altered or tampered with and that only authorized persons can access it.
E-signatures are legal, trusted, and enforceable in many countries. They are also a greener solution than paper. Using an electronic signature app reduces the need to print, scan, and fax papers, reduces paper waste, and reduces energy use for printing and heating.
Some applications automate signature verification processes and help streamline workflows. Using advanced data file processing automation tools removes the need for manual effort, enhances accuracy, and helps improve compliance. Its customizable and scalable features allow it to be used by any organization, regardless of size or industry. It is especially useful for organizations that regularly deal with large volumes of PDF files.